Camps and clinics owned and operated by Southern Utah University coaches are independent ventures. However, under NCAA rules, any camp or clinic that is owned or operated by an institutional staff member is, by definition, an “institution’s sports camp or instructional clinic”. As such, all camps and clinics conducted by SUU coaches or staff must be operated in compliance with all NCAA , Summit League and SUU regulations and must be well organized and well documented. In order to maintain proper institutional control over camps and clinics, the following policies and procedures must be followed:
SUU Camp & Clinic Procedures
All sport camps and clinics must be registered with the athletics compliance office prior to advertisement or promotion of the camp. The steps listed below must be followed:
- Each sport intending to conduct a camp/clinic must designate an individual (head/assistant coach, operations director) to serve as camp director. The director is responsible for ensuring that proper policies and procedures are followed.
- Submit proper documentation according to the SUU Pre- and Post Camp / Clinic Checklist to the athletic compliance office with any necessary attachments [i.e., brochures, website materials, advertisement, etc.] in advance of printing brochures or advertisements. Post camp/ clinic documentation must be submitted within 60 days of the end of the camp/clinic. The following needs approval from the compliance office prior to the camp/ clinic, employment of student-athletes, free or reduced admission to campers, and advertisements, brochures and websites.
- Once proper documentation according to the Pre Camp/ Clinic Checklist is received by the compliance office the Camp Director will be informed by email if the camp has been approved.
- All coaches who hold such camps and who may purchase or otherwise incur cost and fees for goods and services offered by the University are responsible for those costs and fees.
- The camp owner hereby assumes all risks associated with the camp or clinic including personal injury (including death) that may result from any camp or clinic activity. As a registered camp or clinic with the SUU athletics department, the camp owner releases from liability and agrees to indemnify and hold harmless Southern Utah University and it’s officers, employees and agents, from all liability, including claims and suits at law or in equity, for loss, damage or injury (fatal or otherwise) which arises out of or is related to camp or clinic activities.
- Each camp is required to maintain adequate general liability and accident medical insurance coverage . All campers must sign a Release of Liability Participation Agreement prior to participation
- Camps should formally arrange for referral for emergency medical services prior to the start of the camp.
- Financial records must be made available to the athletics department at any time requested.
- University facilities may be used by registered camps based on availability and approval. Individual camp directors must contact the appropriate department to schedule and use facility space.
- If institutional vehicles including gators or mules will be used for the camp, all employees of the camp must follow the same SUU guidelines as motor pool
11. All SUU Athletic Staff members must report income made from camps and clinic each year on the Athletically Related Income Agreement.
